POST-ACCEPTANCE PAPER FORMS FOR STUDENTS GOING TO FRANCE

Congratulations on being accepted to one of ASA's programs in France!

When are my forms due?
Once you've been accepted, please remember that your post-acceptance forms are due by the application deadline or by 2 weeks after the day we sent you your acceptance email, whichever comes first! Exceptions to this deadline are 1) Flight Itinerary Form - due 6 weeks prior to departure; 2) Proof of Physical Examination - due 2 weeks prior to departure. Students using financial aid to pay for the program - your 2 Financial Aid Certification Forms are due by the application/payment deadline.

Late or missing paperwork will result in diminished selection of courses and housing. Please don't forget that we can't enroll you in your desired program without your completed forms!

Accepted students should also be aware that the application deadline is also the full payment deadline.

To confirm your forms/payment deadline, click here.

HOW TO COMPLETE YOUR PAPER FORMS:
All paper forms can be found below. You need to PRINT OUT each required form, complete it and return it to ASA by fax to 617-327-9390. You can also mail them in, or email them to chelsea@academicstudies.com as a PDF (no .jpgs!)

I. PROGRAM CONTRACT - Download the Program Contract for your city and term. Print the form, read, sign and return to ASA.
Program Contract - Aix-en-Provence Summer 2010 (PDF file)
Program Contract - Aix-en-Provence Fall 2010 (PDF file)

II. COURSE PRE-REGISTRATION FORM - Download the Course Pre-reg form for your program/term. Print the form, read, sign and return to ASA.
Aix Center Semester Course Pre-reg form (PDF file)
Aix Center Summer Course Pre-reg form (PDF file)
Marchutz Semester Course Pre-reg form (PDF file) (No course pre-registration form is required for Marchutz Summer students)
Avignon Summer Course Pre-reg form (PDF file)
Avignon Semester Course Pre-reg form (PDF file)

III. OFFER LETTER - This will be mailed to you with your acceptance packet. You'll need to read, sign and return this letter to ASA along with your $750 Housing Deposit.

IV. FRENCH LANGUAGE PLACEMENT EXAM (for Aix-en-Provence students only) Download the exam for your term and follow the instructions in the document.
French Placement Exam - Semester (PDF file)
French Placement Exam - Summer (PDF file)

V. FORMS FOR STUDENTS USING FINANCIAL AID TO PAY FOR THE PROGRAM:
Students using financial aid must complete BOTH forms listed below and return them to ASA by the application/payment deadline. The form marked "Student" is for you to complete, and the form marked "University" is for your Financial Aid Officer to complete. Students planning to pay for the program with financial aid must read our Financial Aid Guidelines.

Student Financial Aid Certification Form (PDF file)
University Financial Aid Certification Form (PDF file)

VI. PROOF OF PHYSICAL EXAMINATION

Proof of Physical form (PDF file) - At least 2 weeks before you depart, you must send ASA this completed Proof of Physical form, completed by your doctor during a recent physical examination. You will have to schedule a physical examination with your doctor in order to fulfill this requirement.

VII. PHOTOCOPY OF PASSPORT
If you have not yet submitted a photocopy of your passport to ASA, please do so immediately. Passport copies must be MAILED to ASA. Faxed passports come out too blurry to read.

If you don't yet have a passport, apply for one right away! Lately, they have been taking about 6 weeks to process by regular service. Don't forget you will need your passport in hand in order to apply for your Student Visa (if applicable - see below), and you have to apply for your student visa 60 days prior to departure, so you may need to have your passport EXPEDITED in order to get your passport in time to apply for your visa. We recommend that you have your passport expedited if your departure date is 3 months away or less.

Your passport must not expire for at least 3 months after your proposed return date from abroad. Please check your passport's expiration date to be sure. Do not plan any international travel during the months prior to your study abroad program, because you will have to leave your passport at the Consulate while they process your visa.

VIII. FLIGHT ARRANGEMENTS

READ THIS BEFORE YOU BOOK YOUR FLIGHT (PDF file)

Students attending The Aix Center or the Marchutz School of Art in Aix-en-Provence for the SUMMER 2010 session should depart from the U.S. on June 11 and arrive at Marseilles airport (MRS) on June 12 before 5pm. The return date at the end of the Summer 2010 semester is July 24.

Students attending The Aix Center or the Marchutz School of Art in Aix-en-Provence for the FALL 2010 semester should depart from the U.S. on Sept. 3 and arrive at Marseilles airport (MRS) on Sept. 4 before 5pm. The return date at the end of the Fall 2010 semester is Dec. 18.

Students attending Le Centre d'Avignon for the SUMMER 2010 session should depart from the U.S. on June 15 and arrive at Paris Charles de Gaulle airport (CDG) on June 16. You will then take the TGV train directly from CDG airport to the Avignon TGV station, arriving at the Avignon TGV station between 10am and 6pm. Your recommended arrival time at CDG is by 10am; please allow 2-3 hours between your flight’s arrival time and your train’s departure time. You can book your train ticket at www.raileurope.com. Be sure to book both a 2nd class ticket AND a reservation, and ask for the 12-25 youth fare. The return date at the end of the Summer 2010 session is July 28.

Students attending Le Centre d'Avignon for the FALL 2010 semester should depart from the U.S. on Sept. 3 and arrive at Paris Charles de Gaulle airport (CDG) on Sept. 4. You will then take the TGV train directly from CDG airport to the Avignon TGV station, arriving at the Avignon TGV station between 10am and 6pm. Your recommended arrival time at CDG is by 10am; please allow 2-3 hours between your flight’s arrival time and your train’s departure time. You can book your train ticket at www.raileurope.com. Be sure to book both a 2nd class ticket AND a reservation, and ask for the 12-25 youth fare. The return date at the end of the Fall 2010 semester is Dec. 18.

IX. STUDENT VISA

If you are studying in France for a period greater than 90 days (i.e. a semester or academic year), you must obtain a Student Visa from the Consulate of France prior to departure. Summer students do NOT need to apply for a visa as long as their program is less than 90 days long.
Click here to download "CAMPUS FRANCE INSTRUCTIONS" (PDF file)
Click here to download "FRANCE VISA INSTRUCTIONS" (PDF file)

X. ASA'S CONTACT INFO

Academic Studies Abroad
4 Belgrade Ave.
Suite 5
Roslindale, MA 02131
tel: (617) 327-9388
toll-free: (888) 845-4272
fax: (617) 327-9390
chelsea@academicstudies.com