Financial Aid

Are ASA’s programs affordable?

Yes! If you compare various study abroad programs and what is included with each, you will find that ours are some of the most affordable programs available. When you’re comparing prices, just be sure you’re comparing apples to apples – it’s essential to compare what is included with that price rather than simply the price itself.

For a list of what is and is not included with the ASA program fee, simply click on the price of your program.

For an estimate of the total costs of going abroad (i.e. ASA program fee plus additional costs you will incur) or for a list of Costs of Attendance for Financial Aid purposes, please click here.

Do you offer scholarships?

We do offer scholarships, and you can find out how to apply for one here.

Overview – Paying ASA with Financial Aid

Many of our students already receive federal financial aid at their home institution and can use that to help pay for the ASA program. ASA will accept any type of financial aid, grants, scholarships, or loans that you receive to help pay for any of our academic programs. However, it is ultimately up to the aid provider to decide if they will allow you to use it to go abroad. For example, most colleges/universities will allow you to apply your federal grants and loans to go abroad, but not your scholarships or university grants. Students may defer the portion of the program fees that is going to be covered by their financial aid and pay it within 10 days of receiving their disbursement. Any portion of the fees NOT covered by financial aid is due by the published Payment Deadline for your program

If you plan to pay for the program using financial aid, ASA must receive the following items by the published Payment Deadline for your program:

  • Financial Aid Verification Form (FAV), completed by your school’s Financial Aid Office and returned to ASA by our published Payment DeadlinePlease be aware it typically takes at least 2 weeks for your Financial Aid Office to complete this form, so be sure to meet with your Financial Aid Office at least 2 weeks before our Payment Deadline!  See below for helpful details and tips on the steps you’ll need to take in order to arrange your financial aid.
  • Any portion of the program fees NOT covered by financial aid must be paid by the published Payment Deadline.

IMPORTANT: Some ASA programs require a non-refundable Down Payment ($1,000 for most programs) in order to guarantee your space, which cannot be deferred with financial aid and is due in advance of ASA’s Payment Deadline.  Typically, the Down Payment is due 1-2 weeks after acceptance.  Programs that require a mandatory Down Payment are:  

  • All Barcelona programs: $1,000
  • All Italy programs: $1,000
  • Aix-en Provence, France: $1,000
  • All London Internship programs $5,000
  • All London study (without internship) programs: $1,000
  • January Term Traveling Seminar: $1,500
  • Cambridge, England: $1,000
  • Oxford, England: $1,000
  • San José, Costa Rica: $1,000
  • Madrid, Spain: $500 or $1,000 for students staying in a homestay
  • Paris, France: $500 or $1,000 for students staying in a homestay
  • Maastricht, The Netherlands: $1,000

If your ASA program does not require a mandatory Down Payment and you are unable to provide ASA with verification of your financial aid award by the Payment Deadline, we will require a non-refundable $1,000 Down Payment in order to hold your space. Once we receive your $1,000 Down Payment, we will then be able to give you additional time to submit your Financial Aid Verification (FAV).

**Once again, below please find step-by-step instructions on what to do in order to arrange your financial aid with your home institution.**

What if studying abroad is more expensive than my current school? Can I apply for additional funding?

Yes. If the Costs of Attendance of your study abroad program are greater than the Costs of Attendance of a semester at your home institution, you may be eligible to apply for additional student loans, Parent Plus loans, etc. through your Financial Aid Office. To be certain of what your options are for getting additional loans, you would need to ask your Financial Aid Office.

Your Financial Aid Office will need the Costs of Attendance or Budget for your program in order to determine your eligibility.  This list estimates the total cost for you to go abroad, including expenses that are not included in the ASA program fee, such as airfare, books, personal expenses, etc.  The Costs of Attendance will also be helpful for your personal financial planning/budgeting, even if you are not using financial aid to pay for your ASA program.  For a list of what is and is not included with the ASA program fee, simply click on the price of your program.

What do you mean by “Federal Financial Aid”?

Federal financial aid, such as Pell Grants, Parent Plus Loans, and Stafford Loans, are approved by the government to be used for study abroad, so these are the most common types of financial aid that our students have used. Once again, the processing of your financial aid MUST be done by your home institution’s Financial Aid Office in order for you to use it toward the ASA program.

If you receive any other financial awards from your school, such as scholarships or university grants, you must ask your home institution whether you can use that money to study abroad. Normally, you can use your federal aid, but scholarships or grants awarded by your institution may not be applicable toward study abroad. If you receive any private scholarships or grants (for example, from a non-profit organization, church, or other organization outside your college/university) you must check with the scholarship/grant provider to find out if you can use that money to study abroad.

Are there any loans available other than “Federal Financial Aid”?

Please visit: www.internationalstudentloan.com

If you are applying for any student loans without going through your home institution’s Financial Aid Office, you MUST make sure the loan you’re applying for does NOT require a Title IV school code in order to process the loan.  Very few schools outside the U.S. have a Title IV school code. For this reason, the customary way to get financial aid to be used toward study abroad is to go through your home institution’s Financial Aid Office–in this case, your home institution would process your student loans and other federal financial aid for you, using their school code.

Are there any scholarships available other than ASA’s scholarships?

There may be scholarships available at www.internationalscholarships.com

Step by Step: How do I go about arranging my financial aid?

Step 1: Visit your college/university’s Study Abroad Office or International Education Office first. Start this process as early as possible!  Your home institution will have its own study abroad application process, with its own application deadline, to determine whether you are approved to study abroad.  It is during the study abroad application process with your home institution that you can find out how much of your financial aid you can use toward study abroad, as well as the steps you need to take internally at your institution to arrange your financial aid.  It usually includes making an appointment with the Financial Aid Office and completing extra paperwork – BUT you usually cannot work on these steps until you are  approved to study abroad by your home institution’s Study Abroad Office or International Education Office.

Please note: Your home institution’s application deadline may be different (earlier) than ASA’s application deadline!  Your home institution’s study abroad application process is separate from ASA’s application process.  To be clear, you must complete the study abroad application process of both ASA  and your home institution (through the Study Abroad Office or International Education office). Make sure you are aware of the deadline for each!

If your school asks you for the “Budget” for your program or the “Costs of Attendance”, or if you simply want an estimate of the total costs of going abroad for your own planning purposes, please click here.

Step 2: Once your home institution’s Study Abroad Office has approved your participation and credit transfer on the ASA program, have your home institution’s Financial Aid Office fill out ASA’s Financial Aid Verification (FAV) and fax or email it to us before ASA’s Payment Deadline.  If your school cannot complete your Financial Aid Verification Form by ASA’s Payment Deadline, you will need to submit a non-refundable $1,000 Down Payment in order to secure your space.  Once we receive your $1,000 Down Payment, we will then be able to give you additional time to submit your Financial Aid Verification (FAV).

Step 3: The Financial Aid Verification (FAV) completed by your university will tell us how much financial aid you’re going to receive. Subtract this amount from your ASA program fees and if there is any portion NOT covered by your financial aid, you will need to pay that portion yourself by ASA’s Payment Deadline. You may defer the portion of the program fees that is going to be covered by financial aid and pay it to ASA within 10 days of actually receiving your disbursement.

Step 4: If part of your financial aid is meant to cover your personal expenses while abroad, ask your Financial Aid Office what the disbursement date will be.  Financial aid is usually not disbursed until a month or two after your ASA program has begun. So, you may have to make your own arrangements for spending money until your financial aid is disbursed. Please note that your balance due to ASA must be paid in full before you may use any part of your disbursement for personal expenses.

Step 5: Ask your Financial Aid Office who the funds will be sent to. Some schools send the funds to ASA in the form of a check. Others send it to you or your parents in the form of a check or electronic transfer to your student account.  If your school will send a check to you or your parents, you will need to make arrangements with your parents to deposit it for you while you are abroad and then send payment to ASA within 10 days.  If the money goes directly into your student account, you can pay ASA from anywhere in the world online via e-check. Sometimes financial aid is disbursed in more than one installment, on different dates. It is your responsibility to plan your finances accordingly and ensure you have enough spending money to cover you until your disbursement(s) are completed.

Step 6: You’re required to pay your balance in full to ASA within 10 days of receiving your financial aid disbursement.  Your balance due to ASA must be paid in full before you may use any part of your disbursement for personal expenses.  If ASA does not receive full payment within 10 days of your disbursement, you will be charged a $200 late fee and be subject to a 2% monthly surcharge until ASA is paid in full. ASA reserves the right to take action if payment is not received in 10 days, including but not limited to: dismissal from the ASA program, removal from ASA housing, removal from program-related activities, notification to your home institution, denial of final transcript.

Step 7: Before you depart, re-confirm with your Financial Aid Office exactly how much money is going to be disbursed, when, and to whom. It’s always easier to follow up on these matters before you leave! You are ultimately responsible for paying your balance in full to ASA, even in the event that your financial aid is less than you expected. Re-confirming everything ahead of time with your Financial Aid Office will help you prevent unforeseen issues and losses.

If you have any questions about any part of the financial aid process, please don’t hesitate to contact ASA at 617-327-9388!