January Term Traveling Seminars – Billing Information & Refund Policy

When is payment due?

For all ASA programs, full payment or verification of financial aid is due by the Payment Deadline listed on our Dates, Prices & Deadlines page.

After you’re accepted, you’ll receive a Billing Statement from ASA, which will show your balance due and payment due date(s).

If you plan to pay for the program using financial aid (thereby deferring payment until your financial aid is disbursed), ASA must receive ASA’s Financial Aid Verification Form (FAV), completed by your home institution’s Financial Aid Office.  This will tell us how much financial aid you are going to receive.

Any portion of the program fees not covered by financial aid must be paid to ASA by the Payment Deadline.

If verification of financial aid cannot be provided by the Payment Deadline, we require a non-refundable $1,000 down payment in order to secure your space.

It will take your school’s Financial Aid Office at least 2 weeks to complete the FAV form, so be sure to contact them several weeks in advance of the Payment Deadline.  For full details on how to use your financial aid to study abroad and what steps you need to take, please visit our Financial Aid page.

Down Payment

A $1,500 non-refundable Down Payment is required for the January Term Traveling Seminar. Once paid, your Down Payment will be deducted from your balance due. Because we cannot enroll you until we receive your Down Payment and January Term programs often fill up before the application deadline, we recommend paying it as soon as possible after you’re accepted, but no later than 1 week after you’re accepted. Please note, Down Payments cannot be deferred with financial aid.

What are ASA’s payment options?

We accept the following payment methods:

  • Personal check, cashier’s check or money order, made payable to Academic Studies Abroad and mailed to the address below.
  • You can also pay your balance by e-check.

Refund Policy – ASA January Term Traveling Seminar Programs

Students who withdraw from the ASA program for any reason after the Payment Deadline but before November 1, will receive a full refund minus:  Cancellation fee of $1,200 and Down Payment.

For students who withdraw from the ASA program for any reason from November 1 until the ASA program start date:  Absolutely no refund is given.

Once the program has commenced, there are absolutely no refunds.

If the student has deferred payment or if payment/billing arrangements are made through his/her home institution, the student is still responsible for paying in full all cancellation fees and monies owed to ASA.

Fees are not transferable to other persons.


If you have any questions about payment, please contact us!

Academic Studies Abroad
72 River Park Street
Suite 104
Needham, MA 02494

Tel: 888-845-4272 / 617-327-9388
Fax: 617-327-9390
Email: info (at) academicstudies.com